For more information on legal and medical transcription, check out cloud-based dictation and transcription workflow here.įor more information or assistance with Microsoft 365 solutions for law firms and legal practices, get in touch with the ServiceScaler | (02) 9146 6339 | Did you find this interesting? Read more posts here. When using the Transcribe feature, the document formatting will occur automatically, so budget some time to clean up the format of the document once the transcription is complete.ĭisclaimer: Microsoft Word’s Dictation tool does not work as well as dedicated dictation and transcription workflow solutions, particularly for the legal and medical sectors where the language and terminologies used do not form part of the standard Word language dictionaries. If you have two speakers in an audio recording, it will automatically split the speakers into transcription into sections so they can be labelled and differentiated in the document.Īudio recordings and uploads are saved automatically to OneDrive for retrieval or linking to the document. One of its key advantages is its ability to differentiate between speakers. Once transcribed, it will give you the option to add the text it has transcribed to the document. Select the drop-down arrow next to Dictate in the Ribbon at the top and click transcribe. To access the transcribe feature, go to and open the Word app online. It can both record audio for transcription within the application, or, have audio files uploaded for transcription. The Transcribe function is only available in the web version of Microsoft Word 365, and it only includes a limited number of transcription minutes per month. TranscribeĪnother great feature that can be used to convert voice or speech to text is the Transcribe function. The full dictation reference can be found on the Microsoft Support Site here. Here is a quick reference of some of the most useful speech shortcuts you can use while dictating into Microsoft Word: SAYĭeletes the last word or punctuation mark you typed This is great for quickly getting your thoughts and ideas onto ‘paper,’ but what about the formatting side of things? This will use your computer microphone to record your voice and convert your speech to text in the document as you say it. To use the Dictate function, simply click the Dictate button from the ribbon in Microsoft Word and start talking. Word has two features that allow Speech to Text to occur directly into a document: 1. You will have no doubt seen lawyers and medical professionals with their Dictaphones recording notes to be sent to a typist for transcription, but did you know you can do this in Microsoft Word? Crazy, right!?įor the rest of us though, one way we can quickly transfer our thoughts into a digital document is by dictating and transcribing. Some people (or superhumans?) can think about what they are going to write and type it out without ever even looking at the keyboard. If you become proficient with Dictation then you may want to consider ‘Dragon Naturally Speaking’ which is a more advanced form of dictation software.Have you given Microsoft Word’s Dictation tool a try? Dictate and transcribe in Microsoft Word This free feature is a great way to try speech to text software. Say ‘delete’ to remove the last word you typed. Saying “delete that” removes the last spoken utterance. An example would be dictating “review by tomorrow at 5PM”, then saying “bold tomorrow” which would leave you with "review by tomorrow at 5PM." You can bold, italicise, underline, or strikethrough a word or phrase. Try phrases like “bold last word” or “underline last sentence.” Try to speak out punctuation in Word like ‘full stop’, ‘comma’, ‘new line’, ‘delete’, and ‘open quotes’ and ‘close quotes’ and more. Dictation takes practice but it does pay off – best to read out paragraphs from a book to get familiar with hearing your voice and seeing the typed text appearing on the screen. In the Word toolbar just go to the Dictate icon, as seen in the image, and click on the icon.īe patient with yourself when you try this for the first time. Most useful: For People who may have slow typing speed and it is an alternative way to approach essay writing or for people have a preference for speaking out ideas. Not only does it type words but punctuation too.Īs Office 365 is a Microsoft tool it can work best in the Edge browser. Its key features are:Ĭreating written content in online Word documents with your voice. If so, there is a tool available in the online version of Word called ‘Dictate’. This dictation tool gives you the opportunity to type with your voice instead of your hands. If you want to do some heavy writing, Microsoft Word allows you to insert math and currency symbols using dictate. Office 365 can be free in some Educational Organisations and Workplaces. Cost: Free with Office 365 | Platforms: Office 365 is available for all platforms.
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